Smart Visitor Control & Management System
Eliminate Paper Registers. Instant WhatsApp Approvals. Secure & Seamless Checking.
First impressions start at the reception. Yet, many facilities still manage visitors using paper registers, slow landline phone calls, and manual entry badges. This outdated approach creates bottlenecks at the front desk, leaves incomplete records, poses security risks, and offers zero real-time visibility into who is inside your facility and what they carry.
Fixon Visitor Control by FixonPro Solutions digitizes the entire checking process. Security teams can instantly scan documents, capture live photos, and request dynamic digital approvals from hosts, transforming reception workflows into a secure, modern, and rapid gateway.
Manual vs. Automated Visitor Process
Legacy Manual Process
~8-10 Mins / VisitorTraditional manual workflows cause front-desk bottlenecks and compromise facility security.
1. Form & Register Entry
Visitor manually writes name, phone number, organization, purpose of visit, and materials in a paper register.
2. Host Contacting
Security guard dials the internal extension or host's mobile phone to confirm availability and schedule.
3. Gate Pass Creation
Guard manually writes a paper gate pass. Incomplete fields and poor handwriting often make records unreadable.
4. Security Log
Visitor is hand-verified and let in. Retrieval of logs later requires sorting through months of physical notebooks.
Fixon Visitor Automation
< 1 Min / VisitorFixon Visitor Control processes guest entry digitally on a mobile or tablet in seconds.
1. OCR ID & Card Scan
Simply scan government IDs or visiting cards. System extracts name, organization, and contact details instantly using OCR.
Mobile / Tablet2. Live Photo Capture
Record high-resolution photos of the visitor, accompanying personnel, and any belongings/goods carried.
Mobile & Tablet3. Instant Host Approval
Sends real-time notification with guest photo to the host via WhatsApp, Email, or App. Host approves with a single tap.
Mobile / App4. Digital Pass & ERP Sync
Issue an SMS-based QR pass or print a thermal slip. Logs are synchronized with Fixon ERP, Odoo, or SAP in real-time.
ERP IntegratedSmart Features of Fixon Visitor Control
Designed to scale from single-office receptions to multi-gate corporate parks and manufacturing plants:
- OCR Scan for Government IDs & Visiting Cards: Eliminate manual typing mistakes. The system auto-fills fields from Aadhaar cards, driving licenses, or corporate visiting cards.
- Pre-Scheduled Meetings: Employees pre-register guests in the system. The guest receives a QR code via email or WhatsApp and checks in within 10 seconds.
- Visitor & Material Photo Log: Capture live photos of visitors and their belongings (laptops, briefcases, toolkits) to prevent unauthorized items from entering or leaving the facility.
- Multi-Channel Approval System: Prevent security guards from waiting on hold. Send notifications to hosts via WhatsApp, Email, or the Fixon Mobile App, allowing quick actions.
- VIP & Watchlist Alerts: Create customized watchlists. The system alerts security if a blacklisted individual or restricted visitor attempts to sign in.
Enterprise-Grade System Integrations
Keep your visitor records aligned with all internal operational platforms:
- Active Directory / HRMS Sync: Automatically imports employee directories, department lists, and contact records so security guards always select active employee hosts.
- ERP Synchronization: Integrates natively with Fixon ERP, Odoo, SAP, and other platforms to sync contractor work hours, material logs, and visitor entries.
- Hardware Interfacing: Pair with ticket printers, QR code scanners, face recognition readers, and automatic turnstiles to build a unified physical security environment.
Enhanced Security
Ensure 100% verified entries by capturing actual ID scans, visitor photos, and material records.
Zero Queue Delays
Reduce wait times from 10 minutes to under 60 seconds with QR codes and high-speed OCR scanning.
Instant Notification
Hosts get immediate notifications with guest photos via WhatsApp, removing communication gaps.
Compliant Logs
Generate real-time occupancy counts, historical audit logs, and analytics with a single click.
Why Move to Fixon Visitor Control?
- Go paperless and eliminate expensive, unsecure physical register files.
- Provide a premium, modern greeting experience for corporate visitors and VIP clients.
- Simplify gate entry for contractors, suppliers, and temp workers.
- Ensure safety compliance by auto-presenting safety rules to visitors on check-in.
- Maintain locked, secure databases conforming to ISO 27001 data storage standards.
Frequently Asked Questions
Understand how Fixon Visitor Control modernizes and secures your facility gates.
How does Fixon Visitor Control verify a visitor's identity?
Our solution uses mobile/tablet cameras to scan visiting cards and government-issued IDs, leveraging OCR technology to extract visitor details while storing a digital copy. It also records a live photo of the visitor and any goods carried for complete verification.
How do hosts approve visitor entry?
When a visitor registers, the host receives an instant notification via WhatsApp, Email, or the Fixon Mobile App containing the visitor's details and photo. The host can approve or deny entry with a single click, releasing them instantly.
Can Fixon Visitor Control print physical badges?
Yes. Security teams can generate SMS-based digital visitor passes with QR codes or output standard thermal printed receipts for physical visitor badges.
Does the system integrate with existing ERP or HR systems?
Yes. Fixon Visitor Control seamlessly integrates with active directory databases, HR software, and major ERP systems like Odoo, SAP, and Fixon ERP to match visitors against employee/host records and synchronize entry/exit logs.
How does this system handle pre-scheduled appointments?
Employees can pre-register their expected visitors in the portal. Upon arrival, the visitor simply scans their pre-generated QR code, reducing check-in times to under 15 seconds.